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ALL BAGS ARE SUBJECT TO SEARCH.
LIGHTSABERS ARE ALLOWED.
If your prop looks cartoonish in any way, it's allowed.
If your prop looks like it was only made for a movie and not for real battle, it's allowed.
Harley Quinn bats are ok with Harley Quinn costumes.
Neegan bats are ok with Neegan costumes if the "barbed wire" is plastic, not metal.
Blunt metal swords must be zip tied into the sheath and cannot be removed.
Whips must be stitched or zip tied to the costume.
WHAT'S NOT ALLOWED:
NO GUNS. NO KNIVES.
Anything that looks like a real weapon or gun, even with an orange tip, is not allowed. If it is a replica of anything real or if a police officer wouldn't know if it was real or not from a distance, it's not allowed.
Anything that at any time had any combustion capabilities, like airsoft or BB guns, even if disabled, is not allowed.
No sharp points or sharp edges allowed.
FOOD... The convention center technically does not allow outside food and beverage, however we have asked that they make exceptions for those with special dietary requirements and young children. If you leave the convention center for food, please eat it outside and do not bring into the convention center. DO NOT USE UberEats, Postmates, or any another meal delivery service to bring food or drinks to the convention center. This is not allowed.
NO HARASSMENT ALLOWED
Do not touch, follow, bully, or otherwise taunt your fellow attendees online or at the festival.
NO SIGNS FOR FREE HUGS
We have ZERO TOLERANCE FOR WEAPONS.
GalaxyCon is dedicated to the safety and security of ALL attendees, guests, staff, volunteers, and exhibitors participating in the event.
Please read this entire policy before attending GalaxyCon. Failure to follow this policy may result in your removal from the convention without refund.
All attendees must adhere to State & Federal Laws at all times during GalaxyCon. If it is illegal outside of the convention, it is illegal inside the convention.
EVERY prop will be handled on a case-by-case basis. You may be asked to take further measures to make the prop safe before it will be given approval. Be prepared for this contingency.
Approved prop tags must be visible on your prop at all times. Removing the prop tag is a violation of the Prop Policy and will result in immediate expulsion from GalaxyCon. Any approved prop may be revoked at any time at the discretion of GalaxyCon staff or security, for reasons including, but not limited to, the item being utilized or brandished in an inappropriate fashion or if complaints are received regarding its improper display.
GalaxyCon reserves the right to refuse entry of any prop it deems unfit for any reason. Any misuse of a prop (horseplay, dueling, fighting, running/swinging, firing, etc.) is grounds for removal and or ejection from convention premises without recourse, up to and including legal action depending on the severity of the offense.
Props are homemade or commercially rendered items that support the overall look of a costume or character and do not look like a real weapon. Toy props generally designed for kids by Ultra Sabers, LEGO, Nerf, or Hasboro such as phasers, ray guns, and lightsabers are allowed as long as they cannot be confused for real weapons.
Props will be allowed providing they are composed of cardboard, foam, wood or other light materials.
3D printed props made to look like realistic weapons will not be allowed.
Dull metal-bladed replica props must be peace bonded, checked, and tagged at the prop check table. Security will deny entry to anyone without a properly tagged prop.
Bows and crossbows will only be permitted if they’re absolutely prop in nature – no tension on the string beyond what it takes to keep it straight, and arrows should not have any form of tip. You are NOT permitted to bring arrows with metal tips into the event under ANY circumstances.
No items can have exposed sharp points, sharp edges, excessive weight or any other features that could be deemed dangerous to others.
All props must be checked at the Prop Check Table, where security will inspect the prop and issue a tag to be placed in a visible area on the prop.
Props are only allowed if they are clearly toys or props which are made of cardboard, foam, or other lightweight materials. They must also have an orange tip, but an orange tip cannot be the only thing that makes something not look realistic.
The following items are NOT ALLOWED at GalaxyCon:
NO GUNS: This includes modern guns, hunting guns, historic guns, airsoft guns, BB guns, cap guns, paintball guns, or pellet guns – either functioning or de-commissioned.
NO CONCEALED GUNS OR WEAPONS, EVEN IF YOU HAVE A PERMIT.
NOTHING THAT LOOKS LIKE A GUN: This includes reproduction, 3D-printed, fake, or toy guns that can be confused for functional firearms regardless of the materials used to make it.
NO projectiles: This includes blow guns, functioning crossbows, functioning longbows, silly string, slingshots, water balloons and water guns. No props or weapons capable of firing any projectile or powder charge of any kind.
NO Sharpened metal blades: This includes axes, daggers, hatches, knives, kunai, shuriken, swords, sword canes and switchblades.
NO Explosives: This includes firecrackers and fireworks.
NO Chemicals: This includes aerosols, mace, and pepper spray.
NO Blunt weapons: This includes brass knuckles, clubs, and nunchaku.
NO Hard props: This includes props made of metal, wood, or fiberglass.
NO Metal spikes
NO laser pointers. If you have a laser pointer in your prop, make sure it cannot function by either removing the batteries, or simply not bringing it.
NO Items that cause excessive noise levels like vuvuzelas, grenade whistles and grenade horns.
NO Aerosol mustard
PURCHASED PROPS AND REPLICAS: If you purchase a replica or prop from the Vendors Room that does not comply with the GalaxyCon Weapons/Prop policy, you must either leave it at the booth until you are ready to leave or you must take it to your vehicle or hotel room immediately.
PLEASE NOTE that if you violate any of the above rules you WILL be removed from the convention. THERE ARE NO EXCEPTIONS. If you are asked to leave by a member of GalaxyCon security or staff, you are required to comply with their requests or risk intervention by law enforcement. These decisions are based on the discretion of the security or staff member you are dealing with at that exact moment.
Do not attempt to skirt the rules.
Do not attempt to play games with security or staff. Use common sense. If you cannot abide by the rules, please stay home. We will not endanger or put any of our attendees at risk because you want to have a more authentic costume.
GalaxyCon reserves the right to amend or change these rules at anytime for any reason to provide for the safety, security and general well being of attendees and the general public.
All costumes at GalaxyCon must be PG during regular exhibition room hours. After hours, please keep it PG-13. We are a family friendly show. Use common sense.
Anything that is illegal outside of the convention is illegal inside the convention.
GalaxyCon reserves the right to deem a costume as unacceptable and request the wearer make modifications as necessary, change out of the costume entirely into more appropriate clothing, or require you to leave the convention.
If your costume hinders your vision or movement in any way, you should have a friend or “handler” with you at all times who can move and see freely. Leashes are permitted, but if you are wearing the collar you must be holding the handle. Leashes should not be extended between two or more people, as this causes an issue for the other patrons.
Masks are allowed, however security and staff may ask you to remove your mask at any time, for any reason for identification purposes.
No public exposure. No flashing. State law says that a violation of public decency laws has occurred when the genitals, buttocks, or breasts are exposed to public view for any reason.You must wear shoes at all times (no bare feet) for safety purposes.
Some costumes from anime, comic books, sci-fi, video games, and other sources may contain questionable material. We do not allow the use of hate symbols on costumes. Swastikas and black face are not allowed. You may wear a costume that is an accurate representation of an existing character in fandom, but shock costumes, or costumes which have the sole purpose of offending and disrespecting other individuals, cultures, or religions in any way, will not be tolerated. We ask that you be respectful of other attendees.
Costumes that may be confused with LOCAL LAW ENFORCEMENT OR OTHER EMERGENCY RESPONSE PERSONNEL UNIFORMS are not permitted. GalaxyCon has the absolute right and sole discretion to determine whether a uniform costume is permitted or too close to a real world uniform and to ask an attendee who is wearing a costume that is too close to a real world uniform to adjust it or remove it.
The Convention Center has banned roller blades, bicycles, roller blades, skateboards, scooters, Segways, wheeled shoes such as Heelys, etc. inside the convention. You may carry these items as a prop, but you may not ride them at any time in the convention center. Hoverboards are banned as well.
THE “PROXIMITY RULE”:
Any part of your costume that extends more than four inches (4”) off of your body is officially considered a “prop” (wings, spikes, helmets, etc.) and should adhere to both the costume policies and prop policies above.GalaxyCon reserves the right to amend or change these rules at any time for any reason to provide for the safety, security and general well being of attendees and the general public.
All attendees are expected to conduct themselves in a manner which is respectful of other attendees at all times.
You may not engage in any kind of behavior that could be deemed harassing, bullying, or stalking in any way.
While this is a very friendly environment with a lot of hugging and touching,100% of that is expected to be with consent.
Do not touch anyone's hair, body, costume, prop, or anything else without permission.
Do not use hateful speech.
Do not follow anyone without their permission.
Security personnel are on site to assist anyone that feels uncomfortable at the event, and you may also ask for assistance at our info desk at pre-registration.
If Security, Police, or GalaxyCon Staff consider anyone’s behavior to be in violation of the code of conduct policies, you may be ejected from the event and have your wristband or badge removed without refund or recourse of any kind.
Please be respectful of others at all times so that we can all have an outstanding event.
All signs and banners must follow all of the rules of both costumes and props, and are also subject to the general rating of the convention (PG-13) and all other convention policies.
Signs and banners may not contain solicitation (“Will _____ for _____.”, or any variation).
We have a strict NO SOLICITATION POLICY!
Signs and banners must also contain zero profanity and offensive material.
You may carry a sign as part of your costume, so long as the sign is clearly relevant to the character you are portraying. Examples include: “Objection!” signs for a Phoenix Wright costume, “Hey, listen!” signs with a Navi costume, etc.
Signs and banners that do not comply with this policy or any other will be confiscated, and may result in your removal from the convention. This policy also applies to white boards and other writing surfaces being displayed to the public.
Regardless of whether the sign is acceptable or not, no sign or banner may be affixed to any surface in or around the Convention Center.
GalaxyCon reserves the right to amend or change these rules at any time for any reason to provide for the safety, security and general well being of attendees and the general public.
GalaxyCon Richmond attendees may be photographed or filmed at any time at the convention. By purchasing admission to an event hosted by GalaxyCon, all attendees consent to being recorded (by audio, visual and/or other means) for exhibition and exploitation by any means in all media now known or hereafter devised worldwide in perpetuity. In other words, by attending a GalaxyCon Live Show, you give your consent to be photographed and appear on camera.